Trigger · You Hired or Are Hiring a Provider

A new provider creates more than
an enrollment checklist.

A new physician, dentist, APP, or associate introduces new records, responsibilities, training, screening, acknowledgements, locations, and deadlines. Sentinel creates one readiness record before those obligations become scattered.

Check New Provider Readiness
Deliverable · Provider Readiness Record

Results are immediate and ungated. No PHI required. When your evidence is current, we will tell you.

What This Event Changes

Each obligation is small.
Together they become the gap.

Exclusion screening for the new provider — before the first billed encounter, then monthly
Training clocks that start on the hire date — privacy, safety, and role-specific requirements
Policy acknowledgements for the controlling versions — not the copies in an old folder
New responsibilities that need a named owner — supervision, documentation, follow-up
Expiration dates that begin accumulating — licenses, agreements, training renewals
Payer-facing dependencies that assume the record behind the provider is current and producible
What Becomes Difficult to Prove

The work may be happening.
The record is the question.

That the provider’s screening ran before the first billed encounter — with sources and a date on record
That training obligations started from the hire date, not from when someone remembered
That acknowledgements reference the controlling policy versions in force on the start date
Who owns each remaining item — and what still stands between the provider and operational readiness
Five Evidence Questions

The questions the Proof Test
will ask about this situation.

Answer them honestly in your head first. Then let the test place each one in an evidence state.

1

Is there one readiness record for the new provider?

2

Are training, screening, policy acknowledgements, and assigned responsibilities tracked together?

3

Are provider-specific deadlines visible?

4

Is the responsible person for each item identified?

5

Can leadership see what remains before the provider is operationally ready?

Check New Provider Readiness
What Sentinel Delivers

A concrete output —
not an engagement letter.

Situation · Risk · Output
Situation
We hired or are hiring a provider.
Risk
Training, screening, acknowledgements, responsibilities, and deadlines become scattered across departments.
Output
A single provider-readiness record: exclusion screening against the federal OIG list, GSA SAM exclusions, and the applicable state list(s), plus license, DEA, and CPR intake with evidence filed — everything a new provider requires, done and documented, with anything still open named, owned, and dated.
Provider Readiness Record
How It Gets Built

The typical Sprint structure,
scoped to this situation.

  • Stage 1Inventory — practice, provider, workforce, location, and vendor inventory; existing evidence collected
  • Stage 2Verify — evidence-state classification; policy, screening, training, deadline, and agreement review
  • Stage 3Control — ownership assigned, corrective actions set up, escalation structure, continuity issues addressed
  • Stage 4Package — initial Readiness Package, management summary, action plan, recommendation on continued management
See the full Proof & Control Sprint

What your office manager is responsible for

Most of the work is performed by Sentinel. The practice identifies one point of contact, provides existing records, and participates in two short review meetings.

Your office manager stays in control of decisions — Sentinel carries the tracking, verification, and assembly. This is support for the person carrying the practice, not an inspection of them.

What a Result Looks Like

A diagnosis,
not a score.

Illustrative example — not your result
Evidence-readiness diagnosis
Strongest in documentation—but exposed in provider readiness visibility.
6
Proven
5
Claimed but unverified
4
Action required
Trigger-specific finding

Because your practice is adding a provider, the most important issue is not whether the policies exist. It is whether the new provider’s screening, training, acknowledgements, responsibilities, and deadlines are visible in one readiness record before the start date.

Illustrative only. Your result reflects your answers — including confirmation when the record is in good shape.

In Your Specialty

The operating reality
changes by specialty.

Dermatology

Procedure-based services across multiple staff roles mean provider readiness and workforce evidence should be visible before the start date.

Oral & Maxillofacial Surgery

The combination of provider, workforce, radiology, sedation, and operational documentation makes single-record onboarding especially valuable.

Do Not Assume. Verify.

Start with the evidence you already have.

Run the adaptive Proof Test with this situation noted. You will see what appears proven, what is unverified, and what may require action — and the recommended next step for exactly this event.

Check New Provider Readiness

No PHI required. No obligation to replace what is working. When your evidence is current, we will tell you.