Sentinel manages HIPAA, OSHA, training, and vendor agreements for independent medical and dental practices — every month, without consuming your team.
Compliance doesn't fail because anyone stopped caring. It fails because it lands on people who are already stretched — and it never stops asking for attention.
Policies, BAAs, training records, incident logs. Each one a small task. Together, a permanent weight on whoever drew the short straw.
Training expires. Policies reference staff who left two years ago. Vendor agreements lapse without anyone noticing — until it matters.
An OCR letter or OSHA inspection notice can arrive any day. If your documentation is scattered, the next 48 hours become a crisis.
Three steps. No software for your staff to learn. No quarterly check-ins where you discover what's overdue. Just a program that is current, every month, by design.
We inventory what you have, build what you're missing, and stand up a complete HIPAA + OSHA program — policies written, BAAs catalogued, training assigned, calendar built.
Policies kept current. Training tracked through completion. Vendor BAAs renewed before they lapse. Documentation versioned in your portal. Zero work for your team.
A 0–100 compliance score recalculated every month, plus a plain-English executive summary by the 10th. Proof, in writing, that it's handled.
Even great compliance programs have a blind spot — the real-time picture of where everything stands. Sentinel closes that gap.
Independent medical and dental groups across Greater Houston — solo offices, multi-provider practices, and small networks. Specialty-tuned, never generic.
A 12-question self-assessment built from the same framework we use with paying clients. Free, in-browser, no email required to get started.
Representative outcomes across Greater Houston practices in their first 90 days with Sentinel.
"Training records current across all 11 staff. BAAs renewed for every vendor. Policies fully updated and versioned."
"Zero organized compliance documentation to audit-ready status. OSHA logs current for the first time in 3 years."
"SRA completed. Staff training 100% current. Four expired BAAs renewed. Practice owner has peace of mind."
Representative outcomes. Individual results vary by practice size and starting compliance status.
That's 25 hours a month of staff time, reactive documentation, and the constant anxiety of not knowing where you actually stand.
Staff time managing compliance manually each year
Per year for a fully managed compliance program
What most practices recover in staff time savings alone
The math isn't complicated. The question is how long you want to keep spending $12,288 on something we'll do better for $4,200.
Based on 25 hours/month of staff time at $32/hour. Individual practice costs vary. Sentinel Starter tier at $350/month.
Your staff doesn't open a portal, log a task, or chase a vendor. Compliance happens in our shop, on our schedule. Your team works on patients.
Your compliance score updates monthly. Your portal shows the breakdown. You always know exactly where you stand — without asking.
Every client, every month, the same depth of work. We don't have a B-team. The Starter practice gets the same rigor as the Enterprise group.
For less than a part-time compliance coordinator, you get a full department on retainer. Sized to your practice, scaled when you grow.
Sentinel Compliance Command is headquartered in Houston, Texas, where we serve the Greater Houston metropolitan area including The Woodlands, Conroe, Spring, Tomball, Katy, Sugar Land, Pearland, League City, Humble, Cypress, and surrounding communities.
For independent practices outside our home market, we provide the same complete compliance program nationwide. Initial onboarding and compliance audits are conducted in person — we come to you. Monthly maintenance runs remotely through your dedicated compliance dashboard.
Wherever your practice is located, Sentinel delivers the same standard of compliance infrastructure.
Get Your Free Compliance ScoreA Business Associate Agreement (BAA) is a legally required contract between a covered entity (your practice) and any vendor that handles your patients' protected health information. This includes your EHR system, billing service, cloud storage provider, and even your shredding company. Sentinel identifies every vendor that requires a BAA, maintains current agreements with all of them, and renews them before they expire.
HIPAA fines range from $100 to $50,000 per violation, with annual maximums up to $1.9 million per violation category. Small practices are not exempt — over 60% of HIPAA enforcement actions target small and mid-size organizations. The average cost of a data breach for a small healthcare practice exceeds $500,000 when factoring legal fees, notification costs, and remediation.
Compliance software gives you tools and a checklist — your staff still has to do the work. Sentinel performs the actual monthly compliance work for your practice. We maintain your policies, track your staff training, monitor your vendor agreements, and update everything on schedule. Your compliance dashboard shows you it's done — you don't have to do it yourself.
A Security Risk Assessment (SRA) is a federally required annual evaluation of every system and process that touches your patients' electronic health information. It identifies vulnerabilities, assesses risk levels, and documents your mitigation plan. HHS requires every covered entity to conduct one — and failure to complete it is one of the most common HIPAA violations found in audits.
Most practices are fully onboarded within 21 days. Week one: we collect your existing documentation and conduct your baseline assessment. Week two: we build out your compliance dashboard, organize your policies, and identify gaps. Week three: your program goes live with a score reveal call and your 90-day improvement plan.
Yes — Sentinel serves independent medical and dental practices nationwide. Our home market is Greater Houston, Texas, where we work with practices across The Woodlands, Conroe, Spring, Tomball, Katy, Sugar Land, Pearland, and surrounding communities. For practices outside our home market, we conduct initial onboarding in person and manage your program remotely through your compliance dashboard.
Make healthcare compliance effortless, transparent, and operationally manageable for independent practices and multi-location healthcare organizations — so that compliance becomes a documented strength, not an undocumented liability.
Find out exactly where your practice stands in 12 questions — and what to fix first.
Get Your Free Compliance Score